Free Purchase Order Generator — Instant PDF Download
How to create a free purchase order
Enter buyer & vendor
Add your company details and the vendor you're ordering from.
Add line items
List products with SKU/item numbers, quantities, and unit prices.
Download & send
Download the PO as a PDF and send it to your vendor.
What is a purchase order?
A purchase order (PO) is a formal document sent from a buyer to a vendor authorizing the purchase of products or services. It specifies items, quantities, prices, and delivery terms.
Purchase orders vs. invoices: A PO is sent before goods are delivered — it's a commitment to buy. An invoice is sent after delivery, requesting payment.
Why use a PO? Purchase orders create a paper trail for auditing, prevent unauthorized purchases, and set clear expectations with vendors on pricing, delivery dates, and payment terms.
Once the vendor fulfills the order, use our Receipt Generator to document the payment.
Frequently Asked Questions
What's a PO number and why is it important?
A PO number is a unique identifier for each purchase order. It helps both buyer and vendor track orders, match invoices, and resolve disputes. Our tool auto-generates sequential numbers but you can customize the format.
Can I add SKU or item numbers?
Yes! Each line item has a dedicated Item #/SKU field that appears in the first column of the PO table. This makes it easy for vendors to match your order to their inventory.
What shipping methods are available?
We include common presets: Standard, Express, Overnight, Freight, Pickup, and Digital Delivery. You can also type a custom method.
What payment terms should I use?
Net 30 is the most common — payment due within 30 days. We offer presets for Net 15, Net 30, Net 60, Due on Receipt, and 50% Upfront. Negotiate terms based on your relationship with the vendor.
Can I include an authorization signature?
Yes. Add the authorized person's name and title in the extras section, and a signature line will appear on the PDF. For binding signatures, use our PDF Signer tool.
What's the difference between a purchase order and an invoice?
A purchase order is sent BY the buyer TO the vendor to request goods/services. An invoice is sent BY the vendor TO the buyer to request payment. The PO comes first, the invoice comes after delivery.
Can I track multiple orders?
Each PO has a unique number for tracking. Use the shareable link feature to bookmark each order. For recurring orders, duplicate your link and change the PO number and quantities.
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